Vacancy Announcement
Receiving and Inspection Assistant, GL-5
DEADLINE FOR APPLICATIONS: 21 January 2017
DATE OF ISSUANCE: 22 December 2016
DUTY STATION: Multiple Posts/Multiple Duty Stations
JOB OPENING NUMBER: MONUSCO/31/SCM-R&I/2016
This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo.
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
DUTIES AND RESPONSIBILITIES
Under the supervision of the R&I Unit, Entebbe Supervisor, the incumbent will undertake the following tasks:
Ensure that items received are in accordance with specifications, terms and conditions specified in relevant purchase order (PO), letter-of-Assistance (LOA) or contract;
Actively participate in receiving and inspection procedures throughout the entire mission area for delivery of ration and other assets as required;
Inspect and receive bulk fuel and lubricants and prepare the necessary reports for speedy payment processing and handover to self-accounting units;
Process R&I Reports/ Goods Receipt Slips in Umoja and and Galileo systems;
Submit R&I Reports and Discrepancy Reports (DR) to finance, Self-Accounting Units (SAU), property control unit (PCIS) as well as UN Headquarter as required;
Enter data on assets and attractive items into Galileo monitoring the accuracy and comprehensiveness of all items reflected in the database, Bar-code all non-expendable assets in accordance with UN property management guidelines and thresholds; Inform Self Accounting Units, PCIU and Procurement Section regarding new deliveries, storage, technical inspection and physical checks.
Conduct Board of Survey in conjunction with the SAUs, PCIS and Property Disposal Unit (PDS) and subsequently prepare Board of Survey reports and update the Galileo WODM database accordingly;
Submit a Weekly Log Report to the chief of the R&I Unit.;
Availability to report to work at short notice even during holidays when required.
Availability for deployment for operational requirement any time in all MONUSCO mission area in DRC including Entebbe in Uganda.
Perform other related task/duties, as required by supervisor.
COMPETENCIES
Professionalism – Knowledge of relevant UN rules, regulations, administrative procedures, policies and directives, and of inventory and control guidelines, directives and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Technological Awareness – Excellent computer skills, including ability to operate database software, spreadsheets and other relevant IT tools. Demonstrated initiative and willingness to learn new skills. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Qualifications:
Education: A minimum of high school diploma or equivalent.
Experience: At least 5 years of experience in administrative services, logistics, inventory, receipt and inspection or related field. Good computer skills, including word and excel is required.
Experience in Galileo, UMOJA, and Business Object Applications is desirable.Experience in
Language: English and French are the working languages of the United Nations. For the post advertised, fluency in oral and written English is required.
Other Skills: Light vehicle driving license and Light forklift operator permit is desirable.
HOW TO APPLY
Interested and qualified applicants should submit their applications with cover letter together with the United Nations Personal History form (P-11) only.
Submit applications by hand only: Deliver to: MONUSCO FIELD OFFICES, MONUSCO-Kinshasa Utex 2 and MONUSCO-Goma (TMK and IEHQ).
All applicants MUST indicate the MONUSCO Job Opening number for which they are applying, on the sealed envelope. e.g. Receiving and inspection Assistant, GL-5 MONUSCO/31/SCM-R&I/2016
In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
Applications received after the deadline will NOT BE ACCEPTED.
ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
