Position title: National Finance Officer mission target (NOA)
Duty station: Kinshasa, DRC
Position Number: SVN 2019-02-RDC
Appointment type: SST Graded
Position rated on: NOA
Reports directly to: Senior Resource Management Officer (SRMO)
Vacancy-specific information
Estimated closing date: 12 May 2019
Estimated start date: ASAP
Posting channel
Complete WBS
(Up to the 5th level)
II. Organizational Context and Scope
Under the overall supervision of the Chief of Mission and direct supervision of the Resource Management Officer (RMO), the successful candidate will ensure compliance with IOM and donor regulations and established procedures and assist the Resource Management Officer in the financial monitoring and reporting. He/she will:
III. Responsibilities and Accountabilities
Assist the Resource Management Officer in managing the financial resources of the project through planning, monitoring and controlling of the resources in accordance with IOM rules and regulations.
Review purchase and payment requests, ensuring validity of claims, completeness of supporting documentation and consistency of values; ensure the request is within the budget.
Participate in planning/budget revisions for projects, office, and distribution of common cost during projectization.
Prepare internal and donor financial reports in accordance with IOM regulations and established procedures, and in compliance with donors' requirements.
Forecast cash flows according to activities in the Project and ensure daily control of funds disbursed; ensure funding is received in accordance with the donor agreement.
Monitor budget control and analyze variances between the project budget and actual expenditures.
Assist in preparation of annual budget in coordination with RMO, COM, and Programme Managers.
Make recommendations on procedural improvements and train project staff in the relevant areas of administration and finance. Facilitate knowledge building and sharing in IOM's policies and procedures.
Suggest and monitor adherence to appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.
Liaise with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
Monitor period end closing of accounts
Perform any other duties that the supervisor may assign.
IV. Required Qualifications and Experience
Education and Experience
Advanced University degree in Accounting or Business Administration or equivalent.
At least two years of relevant professional experience at managerial level. Minimum five years of finance/accounting and administrative experience, or seven year experience for candidates with a first degree.
Knowledge and experience in using
Should have and understanding of international and donor accounting standards.
Deep understanding of financial administration and reconciliation systems.
Good analytical skills for financial data, strong sense of details and accuracy
Knowledge of IOM or UN accounting systems, software and procedural knowledge/experience a distinct advantage.
Good communication skills;
Personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking;
Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
V. Languages
Required
(specify the required knowledge)
Advantageous
English and French
VI. Competencies[1]
The incumbent is expected to demonstrate the following competencies:
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism - displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness - displays awareness of relevant technological solutions;
Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM
Notes
L’OIM applique une politique en faveur du genre et encourage les candidatures féminines. Les candidatures composées du PHF de l’OIM (Personal History Form) et d’une lettre de motivation dactylographiée peuvent être envoyées à l’adresse électronique suivante : [email protected] avant le 12 Mai 2019 en indiquant la référence du poste. Aucune candidature ne sera reçue par courrier physique.
[1] Competencies should be drawn from the Competency Framework of the Organization.
