Job Title: Accountant – Accounts Payables
Organization: Telecom
Workplace: Kinshasa
Effective: 1
Deadline: 17 February 2022
Job Information
Field
Detail
Job Title
Accountant – Accounts Payables
Division
Finance
Department
Finance
Location
DRC
Incumbent Supervisor (Second Level)
Finance Manager – Finance Operations
Performance Criteria
1 – Procure to Pay: Weight: 20 %
Key Performance INDICATORS
Performance Standards/Targets
1.1
Procure to Pay
Ensure the complete, accurate and timely accounting of payable transactions (managing invoice to payment process) excluding dealers, traffic wholesale partners, intercompany
Ensure aged items within the Accounts Payable sub-ledgers are reviewed regularly in line with company policy
Ensure the complete, accurate and timely reconciliation of Sub-ledger to General Ledger
Maintenance activities for GRN account, ensuring appropriate action is taken on outstanding items
Ensure credit notes are reviewed regularly in line with company policy and managed to ensure receipt of the cash
Ensure the complete, accurate and timely reconciliation of vendor accounts in accordance with the Supplier Statement Reconciliation Policy
Comply with tax laws and relevant accounting principles and Group policies
Provide back-office support to Procurement & Logistics and external suppliers on Accounts Payable activities
Support any relevant Tax duty
Ensure alignment with accounts receivable function on outstanding invoices, in case of need to withhold payment or offset
Execution of all account payable standard controls and retention of audit evidence of the completed controls
+95% Vendor paid on time
No unexplained/high aged variance
100% compliance
2 – Lease accounting: Weight: 20 %
Key Performance INDICATORS
Performance Standards/Targets
2.1
Lease Accounting
Ensure the complete, accurate and timely accounting of property lease accounting transactions to comply with accounting standards
Comply with relevant accounting principles and Group policies – e.g. operating versus financial lease
Ensure control and accuracy of payments related to in scope leases, supporting the Accounts Payable, Accounts Receivable & Record to Report functions
Ensure compliance on the lease postings from the Real Estate Module on a timely basis
Execution of all standard controls for Lease Accounting and retention of audit evidence of the completed controls
+95% paid on time
No unexplained/high aged variance
100% compliance
3 – Travel & Expenses: Weight: 20 %
Key Performance INDICATORS
Performance Standards/Targets
1.2
Travel & Expenses
Ensure the complete, accurate and timely accounting of the travel expense transactions (from managing travel expense claims to payment proposal) in compliance with tax laws, according to any relevant accounting principle and Group policy
Ensure the complete, accurate and timely reconciliation of Sub-ledger to General Ledger
Ensure compliance reviews are completed of travel expense transactions to identify Policy Non-Compliance and fraudulent activity
Manage the expenses advances balances and ensure actions are taken on aged items
Manage the company settled credit card balance sheet accounts and ensure actions are taken on aged items
Execution of all standard controls for Travel and Expenses and retention of audit evidence of the completed controls
+95% paid on time
No unexplained/high aged variance
100% compliance
4 – Reporting: Weight: 30 %
Key Performance INDICATORS
Performance Standards/Targets
4.1
• Record to Report – General Ledger Accounting
Guarantee the complete, accurate and timely accounting of all transactions relevant to the Accounts Payables
Ensure that all transactions are reflected in general ledger
Comply with tax laws, relevant accounting principles, SOX and Group policies
Support the requirement for having a SOX compliant period end close process
Execution of all accounts Payables and general ledger standard controls and retention of audit evidence of the completed controls
Maintain coding structures (General ledger, cost centre, profit centre) that meet both Group reporting and analysis requirements and operating company requirements
Creditors accounting
Direct Cost accounting of any other cost and revenues related to contribution margin
Creditors accounting including Balance Sheet and Profit & Loss entries
Tax accounting for both indirect and direct taxes in accordance with group policies
Guarantee the accuracy of all actuals into HFM. Collect non-financial data and submit accordingly in the HFM submission
100% compliance
4.2
Record to report – Preparation of Statutory Accounts with regards to accounts Payables
Preparation of Statutory Accounts
Prepare supplementary schedules for statutory reporting
Guarantee the compilation of the entity’s financial statements and financial statutory reporting in compliance with all the relevant GAAPs
Achieve the fair presentation of the financial position, performance and cash flows of each entity
Lead local monthly, interim and annual closing process and own the Group Reporting System submission
Draw up financial information required by external bodies
Liaise with Group Finance for all matters on the accounts
Ensuring adequate control schedules are available for management review and audit purposes
Support the internal and external statutory audit reviews.
Ensure completion of Half Year and Year End certification processes
100% compliance
5 - Key Performance AREA (Objective): Weight:10%
SUPERVISION OF STAFF
Key Performance INDICATORS
Performance Standards/Targets
5.1
Monitors the overall welfare, and takes the appropriate action for immediate assistance
Continuously
5.2
Pre -approves, or signs off (as applicable) leave, sick leave, and requisition requests;
Continuously
5.3
Approves overtime requests by staff to meet deadlines
Continuously
Key Decisions and Accountability
Key Decisions:
Decides on compliance procedures
Decides on appropriateness of GL entries
Decides on the GL adjusting journals
Decides on whether staff can work overtime
Accountable for:
Managing relationships with the subcontractors
Reporting of financials to the Finance Manager
Reporting risks to the company and how to mitigate these to the Finance Manager
Meeting monthly reporting deadlines
Job Requirements
·Qualifications
Formal Qualifications Required
Essential / Desirable
University Degree in Degree in Accounting or Finance (Licence)
Required
Professional Qualification e. g OHADA
Essential
·Experience
Job Related Experience Required
Time Span
Essential / Desirable
Accounting
5 Years
Essential
·Knowledge Areas
Job Related Knowledge Required
Essential / Desirable
Financial Accounting rules and regulations
Essential
Tax and regulators’ requirements
Essential
Knowledge of IFRS and OHADA
Essential
Knowledge of Budget processes
Essential
·Skills
Job Related Skills Required
Essential / Desirable
Excellent judgement skills
Essential
Ability to work independently and in a team setting
Essential
Ability to resolve conflict and negotiations
Essential
Excellent analytical, reasoning and problem-solving skills
Essential
Well-developed relationship building skills
Essential
Supervisory skills
Essential
Excellent Communication skills
Essential
3.5 Span of control
Supervision / Coordination of People and Work
Current number of jobs
Number of people
3.6 Memberships
Board/Professional Membership Required
Essential / Desirable
Chartered Accountant, or Member of recognised professional Institute Nationally, Regionally and Internationally
Desirable
Apply: [email protected]
NB: Only selected candidates will be contracted for the next step,
