UNITED NATIONS
United Nations Organization Stabilization Mission
in the Democratic Republic of the Congo
MONUSCO
NATIONS UNIES
Mission de l’Organisation des Nations Unies pour la Stabilisation en République Démocratique du Congo
Budget Assistant, GL-5
DEADLINE FOR APPLICATIONS: 06 August 2015
DATE OF ISSUANCE: 23 July 2015
DUTY STATION: Multiple Duty Station/Multiple Posts
JOB OPENING NUMBER: MONUSCO/30/CITS/2015
This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities:
Under the general supervision of the CITS Budget Officer and the overall supervision of Chief CITS, the CITS Budget Assistant will be responsible for the following duties:
Raise shopping Cart in UMOJA System and follow closely their execution by Procurement Section according the Section Acquisition Plan.
Monitor shopping carts raised in the monthly Acquisition Plan.
Assist in budget preparation (costing sheet for goods and services, travel budget and acquisition plan) and RBB.
Check and assign Business Partner roles as required.
Monitor expenditures to ensure that the Account Codes have been used properly.
Initiate pre-commitment for MOD and & direct expenditure once required according the appropriate budget lines (object code & cost center) according to the established regulation.
Prepare Administrative and Financial official memo and assist in the administrative work of the Unit to ensure optimal output.
Prepare the list of PO, MOD and DE for cash and liquidity forecasts and memo records to be sent to the cashier.
Ensure that Purchase Order is issued according to specifications and monitor the status of PO’s to avoid delays.
Receive and review all incoming documents for payment of goods and services; and issue service certification.
Issue the Service Certification report in UMOJA System after reviewing invoices by the Chief CITS according the payment process and regulations.
Process the electronic payment request once the service is rendered or goods received.
Prepare and generate the weekly and monthly reports of the shopping card as well as the budget monitoring from Funds Monitoring Tool (FM).
Follow up on PO and delivery status for the Weekly report.
Liaise closely with Finance Section on receipt of approval documents for Payment; work collaboratively with Procurement on status of CITS shopping card, Purchase Orders, Contracts and Quarterly Acquisition Plan.
Update and maintain the records of shopping Cart list and its related document (PO, Receiving documents, etc…).
Prepare official document, establish filling system (Electronic and Hard copy).
Handle incoming and outgoing mails for unit.
Perform other duties as assigned by the supervisor of the unit.
COMPETENCES:
Professionalism – Ability to work under pressure and often in difficult and demanding conditions; Knowledge of general office delivery and receipt procedures; security and safety awareness; demonstrated ability to apply good judgment in the context of assignment given.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks; meets timeline for delivery of products or services to client.
QUALIFICATION:
Education: High school diploma or equivalent. Course work/training in Accounting and finance, business administration or Budget will be an added advantage.
Experience: Minimum of Five (5) years of progressive responsible experience in budget, finance, accounting or related fields is required.
Language: English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English and French is required.
Other:
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
HOW TO APPLY
Interested and qualified applicants should submit their applications together with the United Nations Personal History form (P-11) and/or CV and copies of previous employment certificate(s) by ONE of the following methods:
By Email to: [email protected]
By Hand: Deliver to: Deliver to: MONUSCO FIELD OFFICES, MONUSCO-Kinshasa and MONUSCO-Goma (TMK and IEHQ)
Note: All applicants MUST indicate the MONUSCO Job Opening # e.g. Budget Assistant, GL-5 MONUSCO/30/CITS/2015
For which they are applying, on the subject line [by email] or in a sealed envelope [by Mail/by Hand].)
Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
POSITIONS ARE OPEN FOR NATIONALS OF THE DEMOCRATIC REPUBLIC OF CONGO ONLY.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
