Monusco: Administrative Assistant, GL-4

UNITED NATIONS United Nations Organization Stabilization Mission in the Democratic Republic of                                                                                           the Congo

MONUSCO

NATIONS UNIES Mission de l’Organisation des Nations Unies pour la Stabilisation en République Démocratique du Congo

Administrative Assistant, GL-4

DEADLINE FOR APPLICATIONS:            05 August 2015

DATE OF ISSUANCE:                                    22 July 2015 

DUTY STATION:                                            GOMA/Multiple Posts        

JOB OPENING NUMBER:                              MONUSCO/29/OIOS/2015          

 

      This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities: Under the overall supervision of the Chief Resident Auditor, the incumbent will be responsible for, but not limited to, the following functions:

 

• Ensuring that administrative tasks assigned by the Chief Resident Auditor are carried out in an efficient and effective manner and in accordance with the allotted timeframes.
• Documenting administrative actions under his/her responsibility.
• Participating in the conduct of audit assignments.
• Assisting in organizing and maintaining the audit working papers.
• Collecting relevant information and documentation related to specific audit assignments; calculate, compute and verify data.

• Documenting and ensuring completeness of audit working papers in assigned audit assignments.
• Attending audit entry and exit conferences and any other meetings and documenting minutes as required.
• Perform other related duties, as required.

• Carrying out field audit assignments as part of the audit team.
• Performing administrative tasks such as:
  • Making travel arrangements for the audit team members
  • Preparing attendance and leave records, and documenting minutes of the section’s meetings
  • Tracking status of audit assignments and monitoring recommendations,
  • Coordinating with other mission sections and units and liaising with the OIOS office at UNHQ
  • Coordinating arrangements for seminars and conferences for the Resident Audit Office within and outside the mission area
  • Maintaining a calendar of appointments for the Chief Resident Auditor.
  • Providing general office support services such as requisitioning for office supplies, maintenance of equipment, and making arrangement for meetings.

 

Results Expected: 

Contributes to the effectiveness and efficiency of the department/unit by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility.

 

 Competencies:

 

• Professionalism: Ability to perform a broad range of administrative functions, manage, maintain

accurate records, in administrative fields. Ability to apply knowledge of various United Nations administrative and audit rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Ability to operate a computer with MS Word, Excel, Power Point, Publisher, Accounting and Audit software.
• Teamwork:  Good interpersonal skills, ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 

Qualifications:

 

Education:  High school diploma or equivalent. Training in finance,

business administration or audit will be an added advantage.

 

Experience: A minimum of four (4) years of progressively responsible experience in administrative services, finance, accounting, audit, or related area.

 

Language:  English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English and French is required.

 

Other:

Assessment Method 

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

HOW TO APPLY

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.