OIM: Project Development and Reporting Assistant

Position grade

Duty station

G4

Kinshasa, Democratic Republic of Congo

Job family:

Organizational unit:

Position number

Position rated

Duration:

Support

Project Development Unit 

 SVN 2014-06-RDC

No

6 months (Extension subject to funding)

1. Assist in preparing and submitting project reports from IOM field missions to the    donors and to the IOM regional representation mission in Pretoria. This includes review of report content in French and English, drafting of cover letters and update of relevant IOM databases;
2. Assist in the preparation of project submissions to the IOM regional representation mission in Pretoria and to the donors;

1. Assist in monitoring the implementation of ongoing IOM DRC projects Provide support to IOM DRC sub-offices specifically with information on the donor requirements and IOM project development procedures;

1. Organize meetings and events;

1. Attend unit meetings, external partner meetings, and/or thematic seminars and         conferences and take notes when required;

1. Organize and archive documents and communications related to projects, reports, conferences and/or other important matter.

1. Organize and archive documents and communications related to projects, reports, conferences and/or other important matters.

1. Draft communications to partners, donors, governmental institutions, etc. as required.
2. Keep track of deadlines for the submissions of reports, projects proposals or other documents.
3. Draft weekly summaries of press release and conferences of interest to the mission
4. Perform any other related tasks as may be assigned.

Accountability

• Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including  donors,  governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programs’ services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate national colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for project’s staff to develop their abilities and careers

Planning and Organizing

• Sets clear and achievable goals consistent with project’s priorities for self and others
• Identifies priority activities and assignments for self and others
• Develops strategic vision for IOM within area of responsibility
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

• Capacity to work under minimum supervision and maintain confidentiality
• Ability to work effectively in high-pressure, rapidly changing environments

• High school diploma or equivalent. Diploma in Political sciences, sociology, communication, linguistics, law would be a distinct advantage.
• Excellent writing skills in English and in French.
• Four years of relevant professional experience, preferably in an international environment.
• Confirmed interest in the Central African/ Great Lakes region, as well as in migration and/ or development issues.

French and English

Fluent

• Advanced knowledge of all Microsoft Office package (Excel, PowerPoint, and Word) applications;
• Familiarity with website applications as well as with database management would be an asset.