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UNITED NATIONS United Nations Organization Stabilization Mission in the Democratic Republic of the Congo
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MONUSCO
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NATIONS UNIES Mission de l’Organisation des Nations Unies pour la Stabilisation en République Démocratique du Congo |
Receiving and Inspection Assistant, GL-5
DEADLINE FOR APPLICATIONS: 3 April 2014
DATE OF ISSUANCE: 20 March 2014
DUTY STATION: Goma (1 post)
JOB OPENING NUMBER: MONUSCO/15/LOG/2014
This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities: Under the supervision of the Receiving and Inspection Supervisor, located within the R&I Unit in the Property Management Section, Integrated Support Services, the incumbent will be responsible for the following:
- Ensure that items received are in accordance with the specifications, terms and conditions specified in relevant purchase order (PO), letter-of-Assistance (LOA) or contract;
- Actively participate in receiving and inspection procedures throughout the entire mission area for delivery of ration and other assets as required;
- Inspect and Receive bulk Fuel and Lubricant and prepare the necessary report for speedy processing and delivery.
- Process R&I Reports on both UN System: UMOJA and Galileo;
- Submit R&I Report to procurement, Self-Accounting Unit (SAU), property control unit (PCIU) as well as UN Headquarter and Discrepancy Report (DR) if any;
- All data entry of non-expendable assets and attractive items into Galileo, as well as monitoring the accuracy and comprehensive of all items reflected in UMOJA GALILEO, as being and entered into the mission assets database;
- Bar-code all assets in accordance with Self Accounting Unit, PCIU and Procurement Section regarding new deliveries, storage, technical inspection and physical checks.
- Conduct Board of Survey in conjunction with the SAUs, PCIU and Property Disposal Unit (PDU) and subsequently prepare the report and update the Galileo accordingly;
- Submit a Weekly Log Report to the chief of the R&I Unit.;
- Availability to report to work at short notice even during holidays when required.
- Available to be deployed for operational requirement any time in all MONUSCO mission area in DRC including Entebbe/Uganda.
- Perform other related task/duties, as required by supervisor and Chief, R & I.
Competencies:
- Professionalism: Ability to apply knowledge of various receiving and inspection of goods activities.. Show pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remain calm in stressful situations;
- Communication: speaks and writes clearly and effectively; listens to others. Correctly interprets messages from others and respond appropriately; ask questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Qualifications:
Education: High school diploma or equivalent.
Experience: At least 5 years of experience in administrative services, logistics, inventory, receipt and inspection or related field. Good computer skills, including word and excel is required. Experience in Galileo, Umoja/SAP Systems is desirable. Experience in Board of Survey technique and application is desirable.
Language: English and French are the working languages of the United Nations. For the post advertised, fluency in oral and written French is required. Fluency in oral and written English is an added advantage.
| HOW TO APPLY |
- 1. Interested and qualified applicants should submit their applications together with the United Nations Personal History form (P-11) and/or CV and copies of previous employment certificate(s) and copy of national driving license and Light forklift operator permit.
- Copies of the vacancy announcement and P-11 forms may be collected from the MONUSCO field offices, MONUSCO–Kinshasa and MONUSCO-Goma and may be submitted by ONE of the following methods:
- 3. By Hand: Deliver to: MONUSCO FIELD OFFICES, MONUSCO-Kinshasa and MONUSCO-Goma (TMK and IEHQ)
- 4. By Email: [email protected]
- 5. Note: All applicants MUST indicate the MONUSCO Job Opening # for which they are applying, on the subject line in the email or on the sealed envelope. e.g. MONUSCO/15/LOG /2014, GL-4.
- 6. ALL INTERNAL SMs AT THE GL-1, GL-2 and GL-3 ARE NOT ELIGIBLE TO APPLY.
- 7. Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
- 8. Applications received after the deadline will NOT BE ACCEPTED.
- 9. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS
POSITIONS ARE OPENED FOR NATIONALS OF THE DEMOCRATIC REPUBLIC OF CONGO ONLY.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS
