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UNITED NATIONS United Nations Organization Stabilization Mission in the Democratic Republic of the Congo
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MONUSCO
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NATIONS UNIES Mission de l’Organisation des Nations Unies pour la Stabilisation en République Démocratique du Congo |
Inventory Management Assistant, GL-5
DEADLINE FOR APPLICATIONS: 18 March 2014
DATE OF ISSUANCE: 4 March 2014
DUTY STATION: Goma (1 post)
JOB OPENING NUMBER: MONUSCO/06/LOG/2014
This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities: Under the supervision of the Chief Demand and Inventory Management, located within the Inventory Management Unit in the Property Management Section, Integrated Support Services, the incumbent will perform the following:
- Analyze materials in stock and associated inventory levels seeking to optimize quantities on hand and advise management on accurate stock levels, inventory turnover and surplus and inventory statistics.
- Verify and analyze inventory stock levels based on demand history and ensure optimal and acceptable stock levels.
- Review demand history and verify minimum and maximum levels for inventory. Analyze stock record accounts using a variety of demand management tools in order to make recommendations as to “ABC” inventory activity categories.
- Ensure the necessary control, accounting and management mechanism of MONUSCO assets, materials and commodities are applied and the mission Stock accounts are in compliance with appropriate guidelines.
- Monitor and follow up the delivery assets and expendables in timely manner.
- Sorting, registering and distributing mails and other documents.
- Maintain records for time and attendance for the Chief’s signature.
- Receiving phone calls and visitors and refer them to the appropriate office. Process and follow-up on administrative arrangement and forms related to the official of staff.
- Photocopying documents and other materials requested. Maintain files of rules, regulation, administrative instruction and other related documentation.
- Delivering urgent mails/messages and prioritizes most important issues. Maintain up to date work unit files (both paper and electronic).
- Maintain records for time and attendance for the Chief’s signature.
- Receiving phone calls and visitors and refer them to the appropriate office. Process and follow-up on administrative arrangement and forms related to the official of staff.
- Perform other related administrative duties, as required by the Chief.
Competencies:
- Professionalism: Knowledge of general office and administrative support. Knowledge of administrative policies, processes and procedure. Show pride in work and in achievement; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; show persistence when faced with difficult problems or challenges; remains calm in stressful situation.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocate appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Qualifications:
Education: High school diploma or equivalent. Technical college diploma in accounting, mathematics, inventory management or in business administration is desirable.
Experience: At least 5 years of experience in administrative services, accounting, audit, inventory management or related areas. Experience in the field of inventory management systems is desirable. Experience in Business Object Reporting Tools is desirable. Solid computer skills in word processing, Excel and spread sheets are desirable.
Language: English and French are the working languages of the United Nations. For this post, fluency in oral and written French is required. Fluency in oral and written English is an added advantage.
| HOW TO APPLY |
- 1. Interested and qualified applicants should submit their applications together with the United Nations Personal History form (P-11) and/or CV and copies of previous employment certificate(s) and copy of NATIONAL DRIVING PERMIT.
- 2. Copies of the vacancy announcement and P-11 forms may be collected from the MONUSCO field offices, MONUSCO–Kinshasa and MONUSCO-Goma and may be submitted by ONE of the following methods:
- 3. By Hand: Deliver to: MONUSCO FIELD OFFICES, MONUSCO-Kinshasa and MONUSCO-Goma (TMK and IEHQ)
- 4. By Email: [email protected]
- 5. Note: All applicants MUST indicate the MONUSCO Job Opening # for which they are applying, on the subject line in the email or on the sealed envelope. e.g. MONUSCO/XX/XXX /2014, GL-4.
- 6. ALL INTERNAL SMs AT THE GL-1, GL-2 and GL-3 ARE NOT ELIGIBLE TO APPLY.
- 7. Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
- 8. Applications received after the deadline will NOT BE ACCEPTED.
- 9. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS
POSITIONS ARE OPENED FOR NATIONALS OF THE DEMOCRATIC REPUBLIC OF CONGO ONLY.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
